Essential Functions

• Assist with maintaining up-to-date general office information and communication of same (requisite postings, meeting notes, events, educational opportunities, employee changes, etc.)
• Assist in coordination of onboarding and orientation of new employees and temporary workers, including recordkeeping, training and payroll processing
• Assist with maintaining up-to-date employee files and records, including Form I-9 documentation and confidential records—purging and retaining files per policy
• Assist with coordination of office vendor accounts, including annual review to ensure best pricing and equipment meeting business needs; maintain up-to-date records; attend/schedule regular meetings (wireless account, IT, copiers, etc.); communicate information when necessary
• Assist with benefit administration (open enrollment, recordkeeping, coding invoices)
• Purchase office, cleaning & computer supplies; maintain inventory; code invoices and credit card statements for same
• Assist in development of policies and procedures, and implementation of both
• Assist with office/HR projects (e.g., job description updating, performance evaluation review system)
• Create & maintain up-to-date standard work documents for office management and HR procedures
• Maintain organized and welcoming front office; greet visitors/tours; notify recipients of plant and other deliveries at nursery
• Assist with planning company events

Experience

• Office administrative position
• Some public speaking

Necessary Job Skills

• General business office experience
• Ability to handle sensitive information and maintain confidentiality
• Must be able to communicate effectively, verbally and in writing; can organize thoughts well and express them in a clear manner that is well received
• Must have good interpersonal skills
• Above average computer skills; experience with Microsoft Office 365
• Possess excellent organizational, time management, and problem-solving skills
• HR experience and/or training not required but preferred
• Ability to lift 25 lbs.

Desired Job Skills

• Adhere to standard work procedures, company policies and safety procedures
• Be reliable and consistent in attendance and punctuality, report to work on time; follow the timekeeping process
• Follow and sustain LEAN practices in day-to-day tasks
• Maintain a clean working area ("start clean, work clean, finish clean")
• Keep supervisor informed
• Invests the time and effort to do a good job; takes pride in accomplishments
• Exercises initiative, and can work independently
• Strong work ethic, detail oriented, highly organized, able to prioritize and multi-task
• Works in a safe manner, reporting any unsafe conditions or safety incidents

Education Requirements

High School graduate; college education a plus

Travel Requirements

Travel to Oxford farm required